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Board of Supervisors Meeting 12-23-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., December 23, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on December 23, 2008, as advertised, with Supervisors Harold Raburn; Dick Jurgens; Sheryl Brenn; Rodale Emken; Russ Cruise and Jim Ostgren present. Eldon Steinbrink was absent. The meeting was called to order by Vice-Chairman Emken; he announced that the open meeting law would be in effect and that a copy is posted on the wall. Also in attendance were Theresa Puls and Austin Gardine. Cruise moved, seconded by Brenn, to approve the payroll claims in the amounts of $144,666.50 for the general fund and $46,869.25 for the road fund. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Jurgens, to approve Chadd Jacobson and Scott Kreutzer for new appointments to the Phelps County Extension Board as requested in a letter from Chuck Burr. Roll call vote was unanimous. Motion carried. Pat Gerdes, Buildings and Grounds, met with the Board to review the remodeling bids. After reviewing the bid comparisons between Melroy Construction and Gardine Construction, Cruise moved, seconded by Jurgens, to award the remodeling project to Gardine Construction with a base bid of $69,400. Roll call vote was Brenn, yes; Ostgren, yes; Emken, yes; Raburn, no; Cruise, yes; Jurgens, yes. Steinbrink, absent. Motion carried. Tim Hoeft, County Attorney, met with the Board. They discussed the resolution to make the courthouse property tobacco free. Cruise said he is not in favor of the resolution. Brenn moved, seconded by Raburn, to adopt Resolution 08-22. Roll call vote was Brenn, yes; Ostgren, yes; Emken, yes; Raburn, yes; Cruise, no; Jurgens, yes. Steinbrink absent. Motion carried. Melodie Marvin, County Assessor, met with the Board with the 521's (Real Estate Transfer Statements) for their review The meeting was adjourned at 9:45 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 12-16-08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., December 16, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on December 16, 2008, as advertised, with Supervisors Harold Raburn; Dick Jurgens; Sheryl Brenn; Eldon Steinbrink; Rodale Emken; Russ Cruise and Jim Ostgren present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Also in attendance was Theresa Puls. Bobby Hamilton, Highway Supt., met with the Board with his road report. Hamilton told the Board he will be attending the LPA School in Ogallala the week of March 9 thru March 13, 2009. This workshop will be required for the county agent in charge of scheduling and overseeing Federal Aid projects. They will be receiving quotes for off road diesel fuel for 2009. Hamilton told the Board he is working on 1 and 6 year projects for the upcoming year. The new road grader is scheduled to be delivered on Friday morning. The Board discussed the vendor claims. Shelley commented they verbally received a plan from the Senior Center for a bus barn and building updates. Out of the $50,000 to the Phelps County Senior Center $18,000 will go to the Bertrand Senior Center. Emken told the Board he is opposed to providing funding to the Phelps County Senior Citizen Center using Phelps County Tax Dollars, when they have the means to support their programs they offer in Phelps County from their own funds. Emken said the Senior Center receives approximately $48,000 of support from the South Central Nebraska Area Agency on Aging each year. They currently have a cash balance of over $365,000 with a large portion invested in CD's. In November they received $54,000 from an estate and will soon receive another large amount, from another estate which is on file in the County Court of Phelps County, Nebraska. Rodale said he would be voting no on the claim to Phelps County Senior Center for $50,000. After further discussion Brenn moved, seconded by Jurgens to approve the vendor claims for the month of December. Roll call vote was Brenn, yes; Ostgren, yes; Emken, no; Raburn, yes; Cruise, yes; Steinbrink, no; Jurgens, yes. Motion carried. At 9:30 a.m. the Board received the remodeling project bids for the Treasurer and Motor Vehicle Office. Also in attendance was Marvin Webb, with Webb in Company and Austin Gardine, with Gardine Construction. Pat Gerdes and Marvin Webb opened the sealed bids. Gerdes received bids from Gardine Construction of Holdrege with a base bid of $72,400; Mehring Construction from Grand Island base bid of $114,942 and Melroy Construction of Holdrege base bid of $48,175. Pat Gerdes and Marvin Webb will review the bids and return next week with his recommendation. Jurgens moved, seconded by Cruise, to approve the amended Interlocal Agreement for the Formation of a District Health Department of Buffalo, Dawson, Franklin, Gosper, Harlan, Kearney and Phelps Counties with Two Rivers. Roll call vote was unanimous. Motion carried. Tim Hoeft talked to the Board about making the Courthouse property tobacco free. Currently inside the courthouse is smoke free due to the clean air act. The Board is in favor of having the property tobacco free and would like Tim to have a resolution for next weeks meeting. The meeting was adjourned at 10:25 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 12-9-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., December 9, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on December 9, 2008, as advertised, with Supervisors Harold Raburn; Dick Jurgens; Sheryl Brenn; Eldon Steinbrink; Rodale Emken; Russ Cruise and Jim Ostgren present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Also in attendance was Theresa Puls. Jurgens moved, seconded by Cruise, to approve the official's monthly reports of Clerk, Sheriff and Clerk of District Court. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Raburn, to approve the bank depositories of Bank of Bertrand, First State Bank of Loomis and First National Bank of Holdrege. Roll call vote was unanimous. Motion carried. The meeting was adjourned at 9:38 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 12-2-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., December 2, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on December 2, 2008, as advertised, with Supervisors Harold Raburn; Dick Jurgens; Sheryl Brenn; Eldon Steinbrink; Rodale Emken; Russ Cruise and Jim Ostgren present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Bobby Hamilton, Highway Supt., met with the Board with his road report. Hamilton told the Board they have replaced the bridge #C-69(9508) and the road will be reopened today. He discussed the Stewart Anderson drainage issue and Stan Johnson, from Miller & Associates will conduct a survey. They received quotes on carbide grader blades from B's Enterprise and Presco Sales and Service. B's Enterprise had the low quote at $347.00 each which will cost around $11,100. Terry Krohn, with Two Rivers Public Health Dept., met with the Board. Brenn moved, seconded by Ostgren, to approve the Interlocal Agreement for the Formation of District Health Department of Buffalo, Dawson, Franklin, Gosper, Harlan, Kearney and Phelps Counties. Roll call vote was unanimous. Motion carried. The meeting was adjourned at 10:00 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 11-25-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., November 25, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on November 25, 2008, as advertised, with Supervisors Harold Raburn; Dick Jurgens; Sheryl Brenn; Eldon Steinbrink; Rodale Emken and Jim Ostgren present. Russ Cruise was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. The Board discussed the road department activity. The Board discussed the Phelps County Senior Centers in Holdrege and Bertrand and would like to see a plan from the Senior Center every year. After discussion, Brenn moved, seconded by Jurgens, to approve in giving the Phelps County Senior Center $50,000 which $18,000 will go to the Bertrand Senior Center. Roll call vote was Jurgens, yes; Ostgren, yes; Brenn, yes; Raburn, yes; Steinbrink, yes; Emken, no. Cruise absent. Motion carried. The meeting was adjourned at 9:50 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 11/18/08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., November 18, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on November 18, 2008, as advertised, with Supervisors Harold Raburn; Russ Cruise; Dick Jurgens; Sheryl Brenn; Eldon Steinbrink; Rodale Emken and Jim Ostgren present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Also in attendance was Theresa Puls. Brenn moved, seconded by Cruise, to approve the vendor claims for the month of November. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Jurgens, to approve payroll claims in the amounts of $137,225.54 for the general fund and $47,207.00 for the road fund. Roll call vote was unanimous. Motion carried. Jurgen moved, seconded by Cruise to approve the bank depositories for First National Bank, First State Bank and Bank of Bertrand. Roll call vote was unanimous. Motion carried. Cruise moved, seconded by Jurgens, to approve the certification of the discontinuance of the township organization from the General Election on November 4, 2008. Roll call vote was unanimous. Motion carried. Jurgens moved, seconded by Brenn, to approve the official county newspaper with Holdrege Daily Citizen. Roll call vote was unanimous. Motion carried. Bobby Hamilton, Highway Supt., met with the Board with his road report. Cruise moved, seconded by Brenn, to approve the document for the Funk Northwest project. Roll call vote was unanimous. Motion carried. Ostgren moved, seconded by Cruise, to approve the adding of 2 structurally deficient bridges to the Phelps County Federal Aid list. Bridge #C006902310 and C#006902705. Roll call vote was unanimous Motion carried. At 9:45 a.m., the Board went into Board of Equalization with Sally Fox, County Clerk and Melodie Marvin, County Assessor present. Raburn moved, seconded by Brenn, to approve a vehicle exemption for a 2009 Toyota Camry for the South Central Behavioral Services. Roll call vote was unanimous. Motion carried. Melodie went over the tax list correction #4 for Phelps County. Emken moved, seconded by Raburn, to approve the tax correction list. Roll call vote was unanimous. Motion carried. The Board resumed regular session as a Board of Supervisors at 9:55 a.m. Charlie Brooks, Weed Supt., met with the Board to discuss the purchase of a new vehicle. Ostgren moved, seconded by Raburn, to approve Charlie Brooks in getting a new 2009 Chevrolet extended cab pickup from Lee Janssen Motor for the price of $22,248. Roll call vote was unanimous. Motion carried. The road dept. will take his 1984 Ford pickup. Charlie told the Board they sprayed Union, Rockfalls and Industry Townships with the grant money they received which was 4,000 acres but, a total of 5,500 to 6,000 acres were sprayed. The Bertrand Senior Center advisory board which includes Leland Anderson, Shirley Bonser, Don Nutzmen and Bill Eppley met with the Board along with Denise Smith who represent the Phelps County Senior Center in Holdrege. Leland is asking for funds from the County so they can keep their center open. Last year Bertrand received $18,000 from Phelps County, Leland said they pay the Holdrege Center $2,500 twice a year. Denise maintains their costs from the Holdrege Center. They have plans to build a new center and the estimated cost would be $275,000 and they could get a grant to finish the inside of the building. Right now they serve an average of 16 meals a day. The Board will discuss their funding at next weeks supervisors meeting. Brenn moved, seconded by Jurgens, to approve resolution 08-21 the interlocal agreement with NIRMA II. Roll call vote was unanimous. Motion carried. Jurgens moved, seconded by Brenn, to go into closed session at 11:05 a.m. Roll call vote was unanimous. Motion carried. Tom Nutt, Sheriff, talked to the Board. At 11:15 a.m. Cruise moved, seconded by Jurgens to go out of closed session. Roll call vote was unanimous. Motion carried. The meeting was adjourned at 11:25 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 11-10-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., November 10, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on November 10, 2008, as advertised, with Supervisors Harold Raburn; Russ Cruise; Dick Jurgens; Jim Ostgren and Sheryl Brenn present. Eldon Steinbrink and Rodale Emken were absent. Rodale Emken was attending the South Central Nebraska Area Agency on Aging meeting. The meeting was called to order by Sheryl Brenn who acted as Board Chairperson; she announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Ostgren moved, seconded by Cruise, to approve the Highway Superintendent Certification. Roll call vote was unanimous. Steinbrink and Emken absent. Motion carried. Jurgens moved, seconded by Raburn, to approve the official's monthly reports of Clerk, Sheriff and Clerk of District Court. Roll call vote was unanimous. Steinbrink and Emken absent. Motion carried. Cruise moved, seconded by Raburn, to approve the pledge security with First National Bank. Roll call vote was unanimous. Steinbrink and Emken absent. Motion carried. Denise Smith, the Administrator of the Senior Center, appeared before the Board. She told the Board the Senior Center would like to buy the land on 5th and Garfield which the county owns. The Center would like to put up a building for their buses. The Board is in favor of selling the land but asked Denise to give them more information. She needs to find out if this land can be used for commercial use and would be able to put a building on it. The meeting was adjourned at 9:55 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 11-4-0-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., November 4, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on November 4, 2008, as advertised, with Supervisors Harold Raburn; Russ Cruise; Eldon Steinbrink; Rodale Emken; Dick Jurgens; Jim Ostgren and Sheryl Brenn present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. The Board discussed the Flood Plain Management and after discussion, Cruise moved, seconded by Brenn, to adopt the flood plain Resolution 08-19 stating the duties and responsibilities will be transferred from the Phelps County Highway Superintendent to Pat Gerdes, Phelps County Emergency Manager. Roll call vote was unanimous. Motion carried. At 9:15 a.m., the Board went into Board of Equalization with Sally Fox, County Clerk present. Jurgens moved, seconded by Raburn, to approve a vehicle exemption for a 2008 Coach Bus for Holdrege Memorial Homes. Roll call vote was unanimous. Motion carried. The Board resumed regular session as a Board of Supervisors at 9:17 a.m. Bobby Hamilton, Highway Supt., met with the Board with his road report. Cruise moved, seconded by Brenn, to approve Form 10 notification of revision of one year plan which will be to move project # C-69(9508) to the County's 1 year plan from the 6 year plan. Roll call vote was unanimous. Motion carried. Ostgren moved, seconded by Jurgens, to approve Resolution 08-20 to remove Federal Aid Project number BRO-769(13) from the Federal Aid list. Roll call vote was unanimous. Motion carried. Hamilton told the Board as of November 3rd, the road dept. went back to 8 hour days 5 days a week. The road dept. is working on placement of 2 more structurally deficient bridges on Federal Aid Bridge #C006902310 located on K RD between 739 and 740 RD and #C006902705 located on M RD between 736 and 737 RD. Marge Melroy talked to the Board about the Phelps County Spelling Bee which will be held in March. Jurgens moved, seconded by Ostgren, to approve in giving Marge $325.00 for the cost of the Spelling Bee. Roll call vote was Jurgens, yes; Steinbrink, yes; Cruise, yes; Emken, no; Ostgren, yes; Brenn, yes; Raburn, yes. Motion carried. The meeting was adjourned at 10:10 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 10-28-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., October 28, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on October 28, 2008, as advertised, with Supervisors Harold Raburn; Russ Cruise; Eldon Steinbrink; Rodale Emken; Dick Jurgens; Jim Ostgren and Sheryl Brenn present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tom Nutt, Sheriff, talked to the Board about getting a 2009 Crown Victoria patrol unit which will replace the Dodge Intrepid. Tom said he has $10,000 from the seized money that he would put toward the new unit. We would keep the Intrepid for the Assessor and Veteran's office to use and trade in their Crown Victoria. Brenn moved, seconded by Jurgens, to approve the Sheriff's Dept. for buying a new unit. Roll call vote was unanimous. Motion carried. Darold Tagge, with Tagge Engineering, met with the Board. Ostgren moved, seconded by Emken, to approve the plat of Brewsterfield 2nd Addition. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Emken, to approve the payroll claims in the amounts of $167,347.50 for the general fund and $53,261.80 for the road fund. Roll call vote was unanimous. Motion carried. Les Grimm, met with the board about property he owns and would like to build on but needs to have an accessible road. The property is located at 728 M Road. Les was informed by the Board his land is in Prairie Township and should talk to the Prairie Township Board. The Board discussed the responsibilities of the Flood Plain manager. The meeting was adjourned at 10:55 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 10-21-08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., October 21, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on October 21, 2008, as advertised, with Supervisors Harold Raburn; Russ Cruise; Eldon Steinbrink; Rodale Emken; Dick Jurgens; Jim Ostgren and Sheryl Brenn present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Marilyn Thomson, Deputy Clerk, served in the absence of Sally Fox. Bobby Hamilton, Highway Superintendent attended the meeting. Jurgens moved, seconded by Raburn, to approve the vendor claims for the month of October. Roll call vote was unanimous. Brenn absent. Motion carried. Jurgens moved, seconded by Raburn, to go into closed session at 9:09 a.m. Roll call vote was unanimous. Brenn absent. Motion carried. Tim Hoeft, County Attorney, Pat Gerdes, Building and Grounds and Jennifer Nelson, Clerk of the District Court, talked to the Board about building issues. At 9:36 a.m. Emken moved, seconded by Raburn, to go out of closed session. Roll call vote was unanimous. Brenn absent. Motion carried. The meeting was adjourned at 10:25 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 10-14-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., October 14, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on October 14, 2008, as advertised, with Supervisors Harold Raburn; Russ Cruise; Eldon Steinbrink; Rodale Emken; Dick Jurgens; Jim Ostgren and Sheryl Brenn present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Brenn moved, seconded by Cruise, to approve the bank depositories for Bank of Bertrand, First State Bank of Loomis and First National Bank of Holdrege. Roll call vote was unanimous. Motion carried. Ostgren moved, seconded by Cruise, to approve the hiring of Bobby Hamilton as the new Highway Superintendent starting October 20, 2008. Roll call vote was unanimous. Motion carried. At 9:15 a.m. the Board went into session as Board of Equalization with Sally Fox also present. Brenn moved, seconded by Cruise, to approve the levies for 2008-2009 as presented for the County. Roll call vote was unanimous. Motion carried. Pat Gerdes, Buildings and Grounds, met with the Board and at 9:30 a.m. he opened sealed bids for concrete work on the new multi-dept. storage building. The only bid he received was from Melroy Construction. Emken moved, seconded by Cruise, to approve the bid of $11,210 from Melroy Construction for the concrete work on the multi-dept. storage building. Roll call vote was unanimous. Motion carried. Chuck Burr, Extension office, met with the Board. Brenn moved, seconded by Jurgens, to approve a supplement to the Interlocal Agreement between the University of Nebraska and Phelps County. Roll call vote was Brenn, yes; Jurgens, yes; Steinbrink, no; Cruise, yes; Emken, yes; Ostgren, yes; Raburn, yes. Motion carried. The meeting was adjourned at 10:04 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting October 7, 2008SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., October 7, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on October 7, 2008, as advertised, with Supervisors Harold Raburn; Russ Cruise; Eldon Steinbrink; Rodale Emken; Dick Jurgens; Jim Ostgren and Sheryl Brenn present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Jurgens moved, seconded by Cruise, to approve the official's monthly reports of the Clerk, Sheriff and Clerk of District Court. Roll call vote was unanimous. Motion carried. Art Johnsen, Veteran's Service Officer, met with the Board with his quarterly report. He had listed additional calls, interview, letters and applications that were done the previous year, during the same quarter. Pat Gerdes, Emergency Manager, met with the Board and discussed the new multi-dept. storage building. Pat reviewed with the Board his report from FEMA. Phelps County will be getting $39,000 from FEMA due to the county roads that were damaged in May and from the EMPG grant Phelps County will be reimbursed $51,000. The meeting was adjourned at 10:34 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 9/16/08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., September 16, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on September 16, 2008, as advertised, with Supervisors Harold Raburn; Russ Cruise; Eldon Steinbrink; Dick Jurgens; Jim Ostgren and Sheryl Brenn present. Rodale Emken was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. John Olson, Road Dept. Supervisor, met with the Board with his road report. John told the Board the multi- dept. storage building did not get done last week due to the weather and should be done this week. Jurgens moved, seconded by Raburn, to approve the bank depositories for Bank of Bertrand, First State Bank of Loomis and First National Bank of Holdrege. Roll call vote was unanimous. Emken absent. Motion carried. Ostgren moved, seconded by Brenn, to approve the vendor claims for the month of September. Roll call vote was unanimous. Emken absent. Motion carried. Harold Marshall, from the public, attended the meeting. Lisa Reese Parish, from the United Way along with Jeanene Henricksen and Brad Kernick met with the Board. United Way supports 6 counties which are Buffalo, Kearney, Phelps, Harlan, Franklin and Custer. In the year 2007 United Way served 3,374 clients in Phelps County representing a $50,000 investment. They showed the Board a presentation about United Way. Tim Hoeft, County Attorney, reviewed with the Board the interlocal agreement with Region 3 Mental Health Board. After discussion Brenn moved, seconded by Jurgens, to approve the interlocal agreement with Region 3 Mental Health Board. Roll call vote was unanimous. Emken absent. Motion carried. Tim then discussed the Adams County mental health agreement. Raburn moved, seconded by Ostgren, to approve the interlocal agreement for cooperative law enforcement services with Adams and Phelps County. Roll call vote was unanimous. Emken absent. Motion carried. The meeting was adjourned at 10:30 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 9/9/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., September 9, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on September 9, 2008, as advertised, with Supervisors Harold Raburn; Rodale Emken; Eldon Steinbrink; Dick Jurgens; Jim Ostgren and Sheryl Brenn present. Russ Cruise was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Also in attendance were John Olson with the Road Dept., Delores Rademaker, Brad Rademaker and Bob Rager. Tim Hoeft and Tim Baxter discussed with the Board the interlocal agreement between the City of Holdrege and Phelps County. Ostgren moved, seconded by Brenn, to approve the interlocal agreement between Phelps County and the City of Holdrege. Roll call vote was unanimous. Cruise absent. Motion carried. Tim Hoeft, discussed the vacating of Rockfalls Roads. Rockfalls/Industry Township was not incompliance with their agenda and they will have to republish their notice and hold another meeting. He suggested to the Board that no further action be taken today on the vacating of the roads. Brenn moved, seconded by Jurgens, to approve the official's monthly reports of the Clerk, Sheriff and Clerk of District Court. Roll call vote was unanimous. Cruise absent. Motion carried. Brenn moved, seconded by Jurgens, to retain Bob Dunaway, CPA, to do the county budgets for the fiscal years ending in 2010 and 2011. Roll call vote was Brenn, yes; Jurgens, yes; Steinbrink, yes; Emken, abstain; Ostgren, yes; Raburn, yes. Cruise absent. Motion carried.Tim Hoeft, County Attorney, reviewed with the Board the interlocal agreement with Adams County Mental Health and the interlocal agreement with Region 3 Mental Health Board. The meeting was adjourned at 10:18 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 9/2/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., September 2, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on September 2, 2008, as advertised, with Supervisors Harold Raburn; Rodale Emken; Eldon Steinbrink; Dick Jurgens; Jim Ostgren; Sheryl Brenn and Russ Cruise present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Also in attendance was John Olson with the Road Dept., Mike Thorell, Ada Hinson, Bob Hinson, Dave High, Brice Thorell, Dale Gray, Bryon Rademaker, Gerald Rademaker, Ervin Rademaker, Georgina Rademaker, Randy Leach, Mark Williams, Charles Brooks, Delores Rademaker, Brad Rademaker and Roger Ludeke. At 9:15 a.m. a public hearing was held as advertised. The purpose of this public hearing was the vacating of two roads in Rockfalls which is a portion of 727 roads between B and C and a portion of Rockfalls road. Tim Baxter gave a history on why these roads are asking to be vacated by the Rockfalls/Industry Township Board members. Mike Thorell, the landowner, spoke on why he would like to have these roads closed. Charlie Brooks, Bob Hinson, Brad Rademaker and Randy Leach spoke on why they were opposed to closing the roads. Dale Gray, who is the Treasurer for Rockfalls/Industry, spoke on the Townships behalf. He said the cost is just too much to keep maintaining these roads. Rodale Emken spoke, not as a Board member but as a tax payer. Rodale drove down these two roads and feels we should not improve these roads but close them with the very little traffic that drives down these roads we have other roads that need improved. The bridges which were built in 1907 are deficient county bridges. At 10:30 a.m. the public hearing was closed. The Board decided they will discuss the closing at next weeks meeting. At 10:45 a.m., as advertised, the Budget Hearing for the 2008-2009 was held, with Bob Dunaway, CPA. Dunaway covered relevant factors of the detailed budget and took questions from the Board. According to Dunaway, the tax request is $280,994 more than last year. The levy will increase by .010969 (3.3342%). The unused budget authority was decreased $152,051 to $425,913.The public hearing was closed at 11:12 a.m. Emken moved, seconded by Ostgren, to approve resolution 08-18 to accept the proposed County Budget. Roll call vote was unanimous. Motion carried. The public hearing was then open again at 11:15 a.m. Dunaway then explained that the levy has two components; the County levy and the Library levy. The Library levy is on the County valuation, excluding the City of Holdrege, which also levies for the Library. At 11:18 a.m. the public hearing was closed. Brenn moved, seconded by Jurgens, to approve resolution 08-19 to approve the change in tax asking for the fiscal year 2008-2009. Roll call vote was unanimous. Motion carried. The meeting was adjourned at 11:24 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 8/19/08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., August 19, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on August 19, 2008, as advertised, with Supervisors Harold Raburn; Rodale Emken; Eldon Steinbrink; Dick Jurgens; Jim Ostgren; Sheryl Brenn and Russ Cruise present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Also in attendance was Jake Deaver with Olsson Associates. Baxter told the Board that the road committee selected Miller & Associates to perform the engineering services for the federal aid projects over the next four years. After discussion, Ostgren moved, seconded by Cruise to approve Miller & Associates for the engineering services for the next four years. Roll call vote was unanimous. Motion carried. Baxter reviewed the year end report of the Phelps County Dept. of Roads. Melodie Marvin, County Assessor, presented the Board of Supervisors with the certification of taxable value and value attributable to growth. The total taxable value of Phelps County is $926,549,216; with $17,134,182 attributable growth. Melodie then presented the 521's (real estate transfer statements) for their review. Tim Hoeft, County Attorney, reviewed the LB1055 resolution 08-15 to designate the Phelps County Sheriff to be the Animal Control Authority for Phelps County. Jurgens moved, seconded by Cruise, to approve resolution 08-15. Roll call vote was unanimous. Motion carried. Ostgren moved, seconded by Jurgens, to approve the storage lease for HHS at an annual rental rate of $450 to be paid annually. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Cruise, to approve bank depositories of the Bank of Bertrand, First State Bank of Loomis and First National Bank of Holdrege. Roll call vote was unanimous. Motion carried. Jurgens moved, seconded by Ostgren, to approve the vendor claims for the month of August. Roll call vote was unanimous. Motion carried. Jurgens moved, seconded by Raburn, to approve and sign the inventory sheets. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Emken, to approve a 1% increase in unused budget authority. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Steinbrink, to approve the distress warrant list submitted by Sharon Rupe, Treasurer, for signatures of the Chairman and Board of Supervisors. Roll call vote was unanimous. Motion carried. The meeting was adjourned at 10:40 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 8-12-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., August 12, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on August 12, 2008, as advertised, with Supervisors Harold Raburn; Rodale Emken; Eldon Steinbrink; Dick Jurgens; Jim Ostgren; Sheryl Brenn and Russ Cruise present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter discussed the resolution to vacate two township roads and to establish a public hearing date and time. Emken moved, seconded by Brenn, to approve resolution 08-13 to vacate two township roads and to set a public hearing on September 2, 2008 at 9:15 a.m. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Jurgens, to approve the Official's monthly reports of the Clerk, Sheriff and Clerk of the District Court. Roll call vote was unanimous. Motion carried. Tim Hoeft, County Attorney, discussed the resolution to put the dissolution of townships on the general election ballot. Emken moved, seconded by Ostgren, to table this resolution until the next board meeting. Roll call vote Brenn, no; Jurgens, no; Steinbrink, yes; Emken, yes; Ostgren, yes; Raburn, no; Cruise, no. Motion did not carry. Brenn moved, seconded by Cruise, to approve the resolution 08-14 to put the dissolution of townships on the general election ballot. Roll call vote was Brenn, yes; Jurgens, yes; Steinbrink, yes; Emken, no; Ostgren, yes; Raburn, yes; Cruise, yes. Motion carried. Cruise moved, seconded by Brenn, to go into closed session at 10:04 a.m. Roll call vote was unanimous. Motion carried Tim Baxter spoke to the Board about a personnel issue. At 10:20 a.m. Emken moved, seconded by Brenn, to go out of closed session. Roll call vote was unanimous. Motion carried. Emken moved, seconded by Brenn, to accept a letter of resignation from Tim Baxter effect September 30, 2008. Roll call vote was unanimous. Motion carried. The remainder of the meeting was spent going over the budget. The Board set the budget hearing for September 2, 2008, during the regular meeting of the Board of Supervisors. The meeting was adjourned at 10:34 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 8-5-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., August 5, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on August 5, 2008, as advertised, with Supervisors Harold Raburn; Rodale Emken; Eldon Steinbrink; Dick Jurgens; Jim Ostgren; Sheryl Brenn and Russ Cruise present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. Tim Baxter, Highway Supt., met with the Board with his road report. Tim told the Board in order to get funds for federal projects they would need to hire an engineering firm on a four year contract. Also present was Lance Harter and Stan Johnson with Miller & Associates, Mike Milius and Jake Deaver with Olsson Associates and Darold Tagge, Bruce Raddatz and Brian Langenberg with Tagge Engineering. Each firm gave a short presentation on their companies. The road committee and Tim will meet to review the presented information and recommend a firm at a later date. Baxter talked about the study he did on vacating 2 Rockfalls Township roads. Tim's recommendation after performing his study is to vacate the roads and relinquish the right-of-way and structure numbers C006904415, C006904610 and C006904605 back to the adjacent landowners. The most important factor being the County and Township's liability. Baxter then reviewed the questionnaire he had sent out to the Township members about the dissolution of Townships. Should Township dissolution be on the fall ballot eight Townships responded with "yes" and three said "no" When asked if their Townships were in favor of dissolution, eight said "yes" and two said "no" and one didn't know. Nine Townships answered that the County Board should stay at seven members and two Townships wanted a five member Board. Three of the Townships have not responded to the survey. If the Board decides to abolish Townships this will go to a vote to the people and will be placed on the November 4, 2008 election ballot. Monica Boyken, with PCDC, met with the Board to ask the Board to be an applicant partner on a grant that would be used on a website and marketing materials in attempt to attract new people to the region. This is a Building Entrepreneurial Communities Act grant application. After discussion Emken moved, seconded by Brenn, to approve Phelps County to serve as the local unit of government to be the pass through entity for the grant. Roll call was unanimous. Motion carried. Charlie Brooks, Weed Supt., and John Thorburn, with NRD met with the Board. Charlie reviewed his weed report. Brenn moved, seconded by Jurgens to go into closed session at 10:25 a.m. Roll call was unanimous. Motion carried. Charlie and John talked to the Board about contract labor. At 10:35 a.m. Cruise moved, seconded by Ostgren, to go out of closed session. Roll call was unanimous. Motion carried. Tom Nutt, Sheriff met with the Board to introduce his new Deputy Thuresa Thornburg. She will replace Travis Horner while he is on active military duty. The remainder of the meeting was spent going over the budget. The meeting was adjourned at 11:50 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 7/22/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., July 22, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on July 22, 2008, as advertised, with Supervisors Harold Raburn; Rodale Emken; Eldon Steinbrink; Dick Jurgens; Sheryl Brenn and Russ Cruise present. Jim Ostgren was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. Brenn moved, seconded by Cruise, to approve the payroll claims for the month of July in the amounts of $162,574.95 for the general fund and $52,491.70 for the road fund. Roll call vote was unanimous. Ostgren absent. Motion carried. Tim Baxter, Highway Supt., met with the Board with his road report. Tim discussed with the board that the Rockfalls/Industry Township Board members are requesting to vacate two township roads. They would like these roads vacated to reduce maintenance cost and liability to Rockfalls/ Industry Township. Baxter told the board that 3 bridges need to be replaced and if vacated these roads would go back to the landowners. Emken moved, seconded by Brenn, to approve Tim Baxter to start the process and perform a study on the township roads. Roll call vote was unanimous. Motion carried. Art Johnsen, Veteran's Service Officer, met with the Board with his quarterly report. He had listed additional calls, interview, letters and applications that were done the previous year, during the same quarter. He had 168 less interviews and 138 less phone calls. Melodie Marvin, County Assessor, met with the Board and presented the 3 year assessing plan which is to be sent to the State and also, the county cemetery list as required by law. Brenn moved, seconded by Raburn, to accept the 3 year assessing plan as presented by the County Assessor. Roll call vote was unanimous. Ostgren absent. Motion carried. Raburn moved, seconded by Jurgens, to accept the cemetery report as stated. Roll call vote was unanimous. Ostgren absent. Motion carried. At 10:30 a.m., the Board went into Board of Equalization with Melodie Marvin, County Assessor and Sally Fox, County Clerk present. Jim Ostgren was absent. Melodie went over the tax list corrections for Phelps County. Brenn moved, seconded by Emken, to approve the tax corrections. Roll call vote was unanimous. Ostgren absent. Motion carried. Emken moved, seconded by Jurgens, to approve Resolution/Exhibit #6, items 1-4 as presented by the Assessor. Roll call vote was unanimous. Ostgren absent. Motion carried. The Board resumed regular session as a Board of Supervisors at 10:47 a.m. The remainder of the meeting was spent going over the budget. The meeting was adjourned at 11:50 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 7-15-08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., July 15, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on July 15, 2008, as advertised, with Supervisors Harold Raburn; Dick Jurgens; Sheryl Brenn; Russ Cruise; Rodale Emken and Jim Ostgren present. Eldon Steinbrink absent. The meeting was called to order by Vice-Chairman Emken; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Brenn moved, seconded by Raburn, to approve the vendor claims for the month of July. Roll call vote was unanimous. Steinbrink absent. Motion carried. Jurgens, moved, seconded by Brenn, to approve the official's monthly report of the Clerk, Sheriff and Clerk of the District Court. Roll call vote was unanimous. Steinbrink absent. Motion carried. Tim Baxter, Highway Supt., met with the Board with his road report. Also in attendance was Raleigh Notts with Nebraska Machinery. Tim went over the 2008 asphalt resurfacing projects. Tim gave his recommendation for the maintainer bid and recommended Nebraska Machinery to get the bid. This bid was for a 2008 CAT 120M for $88,075 bid less trade. Jurgens moved, seconded by Ostgren, to accept Baxter's recommendation for the purchase of the CAT. Roll call vote was unanimous. Steinbrink absent. Motion carried. Dorothy Davis, with the Central Nebraska Habitat for Humanity, met with the Board. She is requestion $5,000 funding from Phelps County. The Board will take her request into consideration and get back to her. At 10:30 a.m., the Board went into Board of Equalization with Melodie Marvin, County Assessor and Sally Fox, County Clerk present. Eldon Steinbrink was absent. Brenn moved, seconded by Jurgens, to approve a vehicle exemption for a 2008 Chevrolet van for the Phelps County Senior Center. Roll call vote was unanimous. Steinbrink absent. Motion carried. Brenn moved, seconded by Ostgren, to approve resolution/exhibit #4, items 1-14 as presented by the Assessor. Roll call vote was unanimous. Steinbrink absent. Motion carried. Ostgren moved, seconded by Raburn, to approve resolution/exhibit #5, items 1-14 as presented by the Assessor. Roll call vote was unanimous. Steinbrink absent. Motion carried. The rest of the meeting was spent with protests, and making decisions on protests. The Board resumed regular session as a Board of Supervisors at 11:46 a.m. The Board worked on the budget. The meeting was adjourned at 12:40 P.M.. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 7/8/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., July 8, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on July 8, 2008, as advertised, with Supervisors Eldon Steinbrink; Harold Raburn; Dick Jurgens; Sheryl Brenn; Russ Cruise; Rodale Emken and Jim Ostgren present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Brenn moved, seconded by Raburn, to approve the SCALES interlocal agreement for cooperative law enforcements. Roll call vote was unanimous. Motion carried. Brenn, moved, seconded by Jurgens, to approve resolution 08-12 to transfer funds from the miscellaneous general fund to the extension budget to cover the budget overrun in the amount of $7.09. Roll call vote was unanimous. Motion carried. Brenn, moved, seconded by Cruise, to approve the replacement securities with TierOne Bank. Roll call vote was unanimous. Motion carried. Jurgens moved, seconded by Cruise to approve bank depositories of the Bank of Bertrand, First State Bank of Loomis and First National Bank of Holdrege. Roll call vote was unanimous.Motion carried. Tim Baxter, Highway Supt., met with the Board with his road report. At 9:15 a.m. as advertised, the Board received maintainer bids from Nebraska Machinery, North Platte and Murphy Tractor & Equipment from Grand Island. The bids were as follows: Nebraska Machinery bid was $161,575 for a 2008 CAT 120M, trade allowance $73,500, bid less trade $88,075 and bid with out trade $161,575. Murphy Tractor & Equip. was $161,925 for a 2008 John Deere 670D, trade allowance $56,500, bid less trade $105,425 and bid without trade $161,925. Baxter requested that he review the bids and return next week with his recommendation. Alex Straatmann, Service Representative for Congressman Adrian Smith met with the Board to discuss any concerns. Susan Dier Graf, with the Chamber along with Dan Van Dyke, met with the Board. Susan would like to see an increase on the lodging tax. The lodging tax is at 2% and would like to increase it to 4%. Emken moved, seconded by Brenn, to approve Region 3 Behavior budget for the coming year. Roll call vote was unanimous. Motion carried. Emken moved, seconded by Brenn, to approve the budgets for Area Agency, Probation District & and Probation Region C for the coming year. Roll call vote was unanimous. Motion carried. At 10:00 a.m. as advertised the Board met with 31 township members to discuss the future of the township roads. Tim Hoeft, County Attorney, discussed LB269, the abolishment of townships which can be done in two ways, by petition or by resolution. Baxter talked about the cost of taking over the 205 miles of township roads. The board could consist of 5 or 7 members and the board shall reorganize as a county board of Commissioners. Hoeft explained that the County Clerk, County Treasurer and the County Attorney would redistrict the county if the townships were abolished. After further discussion Hoeft stated that he will be sending out letters to the township members asking for their decision on whether or not they want to keep their township roads or abolish them and the Board will take action from the letters received. The meeting was adjourned at 11:30 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 7/1/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., July 1, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on July 1, 2008, as advertised, with Supervisors Eldon Steinbrink; Harold Raburn; Rodale Emken and Jim Ostgren present. Dick Jurgens; Sheryl Brenn and Russ Cruise were absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter went over a report he had put together about the township roads. The present funds levied by all townships are $113,225 and the present balance of the township accounts are at $66,369. Baxter went over what it would cost to maintain gravel on the roads, culverts, blading roads, signing, an additional employee and maintainer for the 205 miles of roads. There are 89 miles of gravel roads and 116 miles of dirt roads Baxter went over the 2008 Asphalt resurfacing project. Melissa Drain, met with the Board to inform the Supervisors of a new animal shelter. They are looking at either to build or use and an existing facility. Tom Nutt, Sheriff, met with the Board about the South Central Area Law Enforcement Services (SCALES) interlocal agreement for cooperative law enforcements. This agreement would be between counties to help to promote cooperation among such agencies to combat crime in the most effective manner possible. The counties that are already in SCALES are Adams, Buffalo, Dawson and Hall. To join, the buy in would be $4,500 and $1,000 every year after that. Tom stated he could provide a grant for most of the $4500. This would allow for sharing of specialized equipment, excellent training every six months and each agency will pay their own wages and expenses during call outs. Nikki Gausman of the SAFE center in Kearney, met with the Board. She is requesting the Board to support them in the same amount as last year for $2,500. She stated that 45 from Phelps County were assisted, with 44 calls from Phelps County. They are in there 30th year of service. Harold Raburn left the meeting at 10:20 a.m.At 10:30 a.m., the Board went into session as a Board of Equalization, with supervisors Rodale Emken; Jim Ostgren and Eldon Steinbrink present. Sheryl Brenn, Harold Raburn, Dick Jurgens and Russ Cruise were absent.Protest #12, Patti Simpson which is located at 1325 East Ave. Patti showed the Board comparables of other properties. An appointment will be set up for Melodie to review the property. Protest # 20, Jeff Richardson which is located at 816 Lincoln Street. Jeff showed comparables of other properties. An appointment will be set up for Melodie to review the property. Protest #22, Glen Long which is located at 508 Maberly Street. Glen showed the appraisal report he had done to this property. An appointment will be set up for Melodie to review the property. Protest #24, Darlene Hanson which is located at 74470 Rd 438 in Bertrand. Darlene is protesting the land value. Melodie has changed her land to grass land and explained to her the homestead exemption that she is getting. The Board resumed regular session as a Board of Supervisors at 11:30 a.m. Chuck Burr, Extension Office, met with the Board to go over his budget overrun. Emken moved seconded by Ostgren to table resolution 08-12 and take action at the next meeting on July 8, 2008. The meeting was adjourned at 11:30 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 6/17/08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., June 17, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on June 17, 2008, as advertised, with Supervisors Eldon Steinbrink; Dick Jurgens; Sheryl Brenn; Harold Raburn; Rodale Emken; Russ Cruise and Jim Ostgren. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Christina McIntire, CASA Director met with the Board with her annual CASA report and to go over her budget overrun. Brenn moved, seconded by Emken, to approve the resolution 08-06 to transfer funds from the miscellaneous general fund to the CASA budget to cover the budget overrun in the amount of $1,387.60. Roll call vote was unanimous. Motion carried. Jurgens moved, seconded by Brenn, to approve the vendor claims for the month of June. Roll call vote was unanimous. Motion carried. Ostgren moved, seconded by Raburn to approve the bank depositories of the First National of Holdrege, First State Bank of Loomis and the Bank of Bertrand. Roll call vote was unanimous. Motion carried. Pam Soreide, with the Library, along with Dudley Kardell, Bill Tringe, Mary Kay Nelson, Lester Longmire and Lenore Kayton, Library Board members, met with the Board with the proposed budget for the coming year. Pam has a 4% increase to the budget which is for $152,551. She then went over her annual report. Harold Raburn left the meeting at 10:08 a.m. At 10:30 a.m. the Board went into session as a Board of Equalization with Harold Raburn absent. Melodie Marvin, County Assessor, and Sally Fox, County Clerk, also present. Emken moved, seconded by Brenn, to approve Resolution/Exhibit #3, items 1-22 as presented by the Assessor. Roll call vote was unanimous. Harold Raburn absent. Motion carried. Protest #1-11 Lee Isaacson was discussed. Melodie recommend no change. Cruise moved, seconded by Emken to go with Lee Isaacson's recommendation. Roll call vote was unanimous. Raburn absent. Motion carried. The Board resumed regular session as a Board of Supervisors at 10:42 a.m... The meeting was adjourned at 11:48 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of supervisors Meeting 6/3/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., June 3, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on June 3, 2008, as advertised, with Supervisors Eldon Steinbrink; Dick Jurgens; Sheryl Brenn; Harold Raburn; Rodale Emken; Russ Cruise and Jim Ostgren. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter talked about the damage the heavy rains have caused. A total of 211 storms damaged locations ranging from gravel washed off of roads to road shoulders washed out to small structure replacements. Baxter gave an update on the 2008 asphalt resurfacing projects. Tim then submitted his road budget for the coming year and is asking for $368,860 increase over last year's budget. Baxter went over suggestions that he thinks can help ease the budget concerns. Baxter discussed the Township roads. Emken moved, seconded by Raburn, to increase the road maintenance contract with the Township roads from $50/hr to $70/hr. Roll call vote was Steinbrink, yes; Jurgens, yes; Ostgren, no; Brenn, yes; Emken, yes; Raburn, yes; Cruise, yes. Motion carried. Baxter would like to adopt a resolution and post weight limits on all county roads. He then went over the bridge failures due to overloads. Approximately $200,000 has been spent over the last 4-5 years replacing bridges that were damaged or destroyed due to overloads. Mark Kreutzer, with Phelps County Crime Stoppers met with the Board. Brenn moved, seconded by Jurgens, to approve the use of the Courthouse grounds and let Crime Stoppers display 2 old patrol cars on June 21, 2008 during the Swedish day parade with the approval of the Sheriff and State Patrol Offices. Roll call vote was unanimous. Motion carried. Jurgens moved, seconded by Cruise, to approve First National Bank in using the Courthouse lawn for Swedish Days on June 20, 2008 for children's games. Roll call vote was unanimous. Motion carried. Charlie Brooks, Weed Supt., met with the Board and submitted the weed budget for the coming year.Harold Raburn left the meeting at 10:30 a.m... At 10:37 a.m. the Board went into session as a Board of Equalization. Harold Raburn was absent. Melodie Marvin, County Assessor and Sally Fox, County Clerk, also present. Melodie went over the tax list corrections for Phelps County. Emken moved, seconded by Ostgren, to approve the tax corrections. Roll call vote was unanimous. Raburn absent. Motion carried. The Board resumed regular session as a Board of Supervisors at 10:41 a.m... Pat Gerdes, Emergency Manger and Buildings and Grounds met with the Board and submitted the Buildings and Grounds and the Region 15 Emergency budget for the coming year. The Board discussed the new Blue Cross rates. The medical rates are being increased by 8.46%. Emken moved, seconded by Ostgren, to approve $1,500 deductible the same as last year and leave the employee deductible at $400 and the new rates will be in effect. Roll call vote was unanimous. Raburn absent. Motion carried. The meeting was adjourned at 11:30 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 5-27-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., May 27, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on May 27, 2008, as advertised, with Supervisors Eldon Steinbrink; Dick Jurgens; Sheryl Brenn; Harold Raburn; Russ Cruise and Jim Ostgren. Rodale Emken was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Brenn moved, seconded by Ostgren, to approve the payroll claims in the amounts of $176,653.40 for the general fund and $51,207.70 for the road fund. Roll call vote was unanimous. Emken absent. Motion carried. Brenn moved, seconded by Ostgren, to approve the replacement securities from First State Bank of Loomis. Roll call vote was unanimous. Emken absent. Motion carried. Jurgens moved, seconded by Raburn, to approve Resolution 08-03 for the Senior Center handi-bus application. Roll call vote was unanimous. Emken absent. Motion carried. Melodie Marvin, County Assessor, met with the Board and submitted the Assessor's budget for the coming year. At 9:30 a.m. the Board went into session as a Board of Equalization. Rodale Emken was absent. Melodie Marvin, County Assessor and Sally Fox County Clerk, also present. Exhibit #1 items 1-30 were discussed. These are all changes to real estate and individuals or businesses involved who have not received their valuation statements. Brenn moved, seconded by Jurgens to approve Exhibit #1. Roll call vote was unanimous. Emken absent. Motion carried. Brenn moved, seconded by Ostgren, to approve the exemption to the Phelps Community Pantry for their building and personal property. Roll call vote was unanimous. Emken absent. Motion carried.The Board resumed regular session as a Board of Supervisors at 9:37 a.m... Tim Hoeft, County Attorney, met with the Board to review the Comprehensive Plan which will expire in 2009. Tim stated they would like to use the consultants from Hanna Keelan Associates, out of Lincoln. The estimated cost would be $15,000 which would come out of the Planning and Zoning budget. Brenn moved, seconded by Ostgren to approve the contract zoning presented by Hanna Keelan Associates. Roll call vote was unanimous. Emken absent. Motion carried. Raye Johnston, spoke in behalf of the Elks Lodge and would like permission to use the front steps of the courthouse for Flag Day, June 14, 2008. Jurgens moved, seconded by Raburn, to give the Elks Lodge permission to use the front steps. Roll call vote was unanimous. Emken absent. Motion carried. The meeting was adjourned at 10:25 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 5-20-08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., May 20, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on May 20, 2008, as advertised, with Supervisors Eldon Steinbrink; Dick Jurgens; Sheryl Brenn; Harold Raburn; Russ Cruise and Jim Ostgren. Rodale Emken was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Tom Bokenkamp with Ace/Eaton Metals of Kearney also met with the Board to discuss the culvert bid renewal. Tom stated there will be a price increase this year. Ostgren moved, seconded by Raburn, to approve the Ace/Eaton Metals contract. Roll call vote was unanimous. Emken absent. Motion carried. Baxter said the 2008 asphalt surfacing will be completed on Atlanta North today and then the crew will move to the cemetery road. Milling is scheduled for Thursday and asphalt surfacing on Friday for the Overton T project. Melodie Marvin, County Assessor, met with the Board with the 521's (Real Estate Transfer Statements) for their review. Brenn moved, seconded by Cruise, to approve the vendor claims for the month of May. Roll call vote was unanimous. Emken absent. Motion carried. Cruise moved, seconded by Ostgren, to approve the pledge security with TierOne Bank. Roll call vote was unanimous. Emken absent. Motion carried. Tom Nutt, Sheriff, met with the Board to discuss the seized money he received, which was in the amount of $10,257.42. This money must be used for the law enforcement. Tom would like to replace a 2002 unit with this money. The Board agreed to put this money towards a new unit. Robert Slater, Planning and Zoning, met with the Board. Slater said the Planning and Zoning comprehensive plan is due for a review and update. This needs to be done every nine years and the next deadline is 2009. Slater had talked with Hanna Keelan Associates which were the previous consultants and they would revise the plan and put together a new book. The cost is estimated to be $15,000. Slater also told the Board he has received the Nebraska Pork booklet which is open for anyone to review. At 10:12 A.M. Brenn moved, seconded by Cruise, to go into closed session with Tim Hoeft to discuss civil litigation. Roll call vote was unanimous. Emken absent. Motion carried. At 10:17 A.M. Jurgens moved, seconded by Brenn, to resume open session. Roll call vote was unanimous. Emken absent. Motion carried. The Board toured the Ag Center. The meeting was adjourned at 10:45 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 5-13-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., May 13, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on May 13, 2008, as advertised, with Supervisors Eldon Steinbrink; Dick Jurgens; Sheryl Brenn; Harold Raburn; Russ Cruise; Jim Ostgren and Rodale Emken present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Brenn moved, seconded by Cruise, to approve the Official's monthly reports of the Clerk, Sheriff and Clerk of the District Court. Roll call vote was unanimous. Motion carried. Jurgens moved, seconded by Raburn, to approve the bank depositories of Bank of Bertrand, First State Bank of Loomis and First National Bank of Holdrege. Roll call vote was unanimous. Motion carried. Charlotte Erickson, with the Housing Authority, met with the Board and gave them an update on the Sunrise East LLC. Charlotte showed the Board plans of the new units. The units will be a 2 bedroom single car garage, 1100 sq. foot duplexes. Rent will range between $340 and $375 plus utilities. These units will be for the elderly (55 & over). Ground breaking is scheduled for June of 2008. Charlotte talked about the PCDC development. Lincoln Street Addition will have 16 townhouses, 10 single family homes for purchase and 6 townhouses targeted to first-time homebuyers. Charlotte stated that PCDC was awarded the 2008 ground breaking award by the Nebraska housing association. Scott Rabourn, with Business Office Systems, met with the Board about the counties postage machine lease. After discussion Brenn moved, seconded by Cruise, to approve the new 36 month lease agreement for the new postage machine. Roll call vote was Steinbrink, yes; Jurgens, yes; Ostgren, yes; Brenn, yes; Raburn, yes; Cruise, yes; Emken, no. Motion carried. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter discussed the maintenance of the Platte Valley Cemetery. The road committee decided to drop both the 742 Road and D Road grading projects due to several landowners' unwillingness to donate. The grading was completed on the bridge replacement project located ¾ of a mile north of 747 and L road intersection. The 2008 asphalt resurfacing project is scheduled to begin on the Polyline Road and Atlanta North, May 14th, weather permitting. After completion they will move to the Cemetery Road. The meeting was adjourned at 10:31 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 5-6-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., May 6, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on May 6, 2008, as advertised, with Supervisors Eldon Steinbrink; Dick Jurgens; Sheryl Brenn; Harold Raburn; Russ Cruise; Jim Ostgren and Rodale Emken present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter said the rumble strips have been milled into the asphalt surface on 747 Road east and west of Hwy 183, east and west of Funk-Odessa Road or "T" Road and east of the Loomis pavement of "G" Road. Baxter discussed the maintenance of the Platte Valley Cemetery. Brent Crandall is interested in keeping the cemetery open. The Road Dept. will mow Memorial Day. The 742 Road grading project was discussed. A "Do not wish to donate" response was received from the only landowner that had not signed for the 7 feet of right of way donation in the first mile. Baxter proposed we proceed with the second mile re-construction. Construction was completed on the bridge replacement project located ¾ of a mile north of 747 and L road intersection. Baxter discussed the Stewart Anderson drainage situation. The 2008 asphalt resurfacing projects began on Thursday, April 24 and the asphalt resurfacing was scheduled to begin on May 5th but has been delayed to May 12th due to wet weather. Baxter recommended we delay purchasing a truck and pup until a later date. Emken moved, seconded by Brenn, to reject all truck and pup bids. Roll call vote was unanimous. Motion carried. Monica Boyken, with PCDC, met with the Board and gave a report on the return of the Phelps' County's Investments, since the county contributes to the area's economic development. Mike Boden, with National Insurance Services, met with the Board to review a vision plan for the County. The Board said they want to discuss the plan and will get back to Mike in a couple weeks. Pat Gerdes, Emergency Manger, met with the Board to discuss the Loomis tower. Gerdes said Platte Valley looked at the tower. However, the building will need some work. At 10:18 A.M. Emken moved, seconded by Brenn, to go into closed session to discuss the Loomis tower. Roll call vote was unanimous. Motion carried. At 10:25 Brenn moved, seconded by Emken, to resume open session. Roll call vote was unanimous. Motion carried. Emken moved, seconded by Jurgens, to look in to the purchase of the tower north of Loomis. Roll call vote was unanimous. Motion carried. Denice Smith, the Administrator of the Senior Center, appeared before the Board with their proposal for the coming fiscal year's budget in the amount of $55,287. Jurgens moved, seconded by Ostgren, to accept the application to the budget form. Roll call vote was unanimous. Motion carried. At 10:45 A.M., the Board went into Board of Equalization with Sally Fox, County Clerk and Tim Hoeft, County Attorney present. Jurgens moved, seconded by Raburn, to approve a vehicle exemption for a 2005 Chrysler for Two Rivers Public Health Department. Roll call vote was unanimous. Motion carried. The Board resumed regular session as a Board of Supervisors at 10:51 A.M. Brenn moved, seconded by Cruise, to approve the replacement security with TierOne Bank. Roll call vote was Steinbrink, yes; Jurgens, yes; Cruise, yes: Ostgren, yes; Brenn, yes; Raburn, yes; Emken, yes. Motion carried. The meeting was adjourned at 11:05 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk SUPERVISOR'S ROOM, HOLDREGE, NE 9:00 A.M., April 22, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on April 22, 2008, as advertised, with Supervisors Eldon Steinbrink; Dick Jurgens; Sheryl Brenn; Harold Raburn; Jim Ostgren and Rodale Emken present. Russ Cruise was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter discussed the maintenance of the Platte Valley Cemetery located 11 miles north and a half mile east of Loomis. Lee Vaughn has been taking care of this cemetery the last 20 years and is not able to do it anymore. They will put a Public Notice in the paper to see if anyone has information on this cemetery before they call it an abandoned cemetery. At 9:15 A.M. as advertised, the Board received truck and pup bids. Baxter received bids from Wise-Mack, $45,000; Nebraska Truck & Equip. Co., $55,000; Whitney Sand & Gravel, $60,500; Cornhusker International Trucks, $52,000. Baxter wants to wait on his decision. Baxter reviewed the 742 grading project and a letter will be sent to the only landowner that has not signed for the 7 feet of right of way requesting a decision by April 30, 2008. Construction will begin tomorrow on the bridge replacement project located ¾ of a mile north of 747 and L Road intersection. The 2008 asphalt resurfacing project milling is scheduled to begin on Thursday, April 24, 2008, on the cemetery road, Polyline, Atlanta North and Overton T north. Asphalt resurfacing is scheduled to begin May 5, 2008. Kim Herrick, with SCEDD, Monica Boyken and Deanna Beck, met with the Board to request our sponsorship of a Building Entrepreneurial Communities Act (BECA) grant. Emken moved, seconded by Ostgren, to approve Phelps County to sponsor the BECA grant. Roll call vote was unanimous. Cruise absent. Motion carried Tom Nutt, Sheriff, met with the Board and gave them an update on the camera system in Bertrand. He talked to the Board about getting a new unit out of next year's budget. He is looking at a 2008 Ford Explorer through Janssen Ford for $20,685. Brenn, moved, seconded by Jurgens, to approve the Sheriff's Dept. in getting a new 2008 unit out of next year's budget. Roll call vote was unanimous. Cruise absent. Motion carried. Jurgens, moved seconded by Raburn, to approve the use of the Courthouse grounds for a Law Enforcement Ceremony on Tuesday May 13, 2008. Roll call vote was unanimous. Cruise absent. Motion carried. Brenn moved, seconded by Jurgens, to approve the payroll claims in the amounts of $161,471.56 for the general fund and $51,536.96 for the road fund. Roll call vote was unanimous. Cruise absent. Motion carried. Jurgens moved, seconded by Emken, to approve Harold Smith to the Planning Commission. Roll call vote was unanimous. Cruise absent. Motion carried. Susan Dier Graf and Chuck Wiiest with the Chamber, met with the Board to give them an update on the Chamber and what their plans are for Swedish Days. Brian Langenberg, County Surveyor, met with the Board. Ostgren moved, seconded by Emken to approve the final plat of Sandy's 1st Addition. Roll call vote was unanimous. Cruise absent. Motion carried. At 10:45 A.M., the Board went into Board of Equalization with Sally Fox, County Clerk, present. Brenn moved, seconded by Jurgens to approve a vehicle exemption for 2009 Toyota Camry for South Central Behavioral Service. Roll call vote was unanimous. Cruise absent. Motion carried. The meeting was adjourned at 11:18 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 4/15/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., April 15, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on April 15, 2008, as advertised, with Supervisors Eldon Steinbrink; Dick Jurgens; Russ Cruise; Jim Ostgren and Rodale Emken present. Sheryl Brenn and Harold Raburn were absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Cruise moved, seconded by Jurgens, to approve the vendor claims. Roll call vote was unanimous. Brenn and Raburn absent. Motion carried Jurgens moved, seconded by Ostgren, to approve the bank depositories of Bank of Bertrand, First State Bank Loomis, TierOne Bank and 1st National Bank of Holdrege. Roll call vote was unanimous. Brenn and Raburn absent. Motion carried. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter discussed the maintenance of the Platte Valley Cemetery located 11 miles north and a half mile east of Loomis. Lee Vaughn has been taking care of this cemetery the last 20 years and is not able to do it anymore. They will have to decide if they will make this an abandoned cemetery. Baxter stated that Clearly Building Corp. of Grand Island had the low bid for the multi dept. storage building. Ostgren moved, seconded by Cruise, to award the bid to Clearly Building Corp.for the low bid of $68,600 contingent on acquisition of applicable permits required to construct the building. Roll call vote was unanimous. Brenn and Raburn absent. Motion carried. Baxter went over the 742 Road grading project and letters were sent to landowner last week pertaining to the proposed grading project located on D Road between 739 and 741 Roads. Melodie Marvin, Assessor, met with the Board to let them know she will be buying updated software for her 6 computers in the amount of $2,670. Ostgren moved, seconded by Cruise, to approve the replacement security with TierOne Bank. Roll call vote was unanimous. Brenn and Raburn absent. Motion carried. Emken moved, seconded by Jurgens, to approve the Official's monthly reports of the Clerk, Sheriff and Clerk of the District Court. Roll call vote was unanimous. Brenn and Raburn absent. Motion carried. The meeting was adjourned at 10:33 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 4/8/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., April 8, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on April 8, 2008, as advertised, with Supervisors Sheryl Brenn; Dick Jurgens; Russ Cruise; Jim Ostgren; Harold Raburn and Rodale Emken present. Eldon Steinbrink was absent. The meeting was called to order by Vice-Chairman Emken; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. He went over the 742 Road grading project update and that everyone has agreed to donate right of way on the two mile project except for one individual. The Holdrege School Buildings and Grounds committee approved the donation at a meeting yesterday afternoon and will take it to the full school board at their next meeting. At 9:15 A.M., as advertised, the Board received bids for the Multi Dept. Storage Building from T.L. Sund Constructors, Inc. of Lexington and Cleary Building Corp. of Grand Island. The bids were as follows for the projects; T.L. Sund $82,350 for an Astro; $86,975 for a Behlen; $88,298 for Chief all steel; $79,250 for a Chief wood/steel. These bids are without a floor. With a floor the cost for the Astro would be an additional $18,975 and for the Behlen, Chief all steel and Chief wood/steel would be an additional $18,250. T.L. Sund could start as soon as possible and would make the Sept. 1, 2008 completion date. Cleary Buildings bid was $68,660 and would start Aug 1, 2008 and also make the completion date of September 1, 2008. Baxter will review the bids and return next week with his recommendation. Tim discussed the purchase of a truck and pup purchase and will advertise for bids. Art Johnsen, Veteran's Service Officer, met with the Board with his quarterly report. He had listed additional calls, interviews, letters and applications that were done the previous year, during the same quarter. Melodie Marvin, County Assessor and Charlie Brooks, Weed Supt., met with the Board to go over accretion land map that the Assessor's office had printed. At 10:20 A.M. Brenn moved, seconded by Jurgens, to go into closed session with Tim Baxter to discuss personnel. Roll call vote was unanimous. Steinbrink absent. Motion carried. At 10:42 A.M Cruise moved, seconded by Raburn, to resume open session. Roll call vote was unanimous. Steinbrink absent. Motion carried The meeting was adjourned at 10:55 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors meeting 4/1/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., April 1, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on April 1, 2008, as advertised, with Supervisors Sheryl Brenn; Dick Jurgens; Harold Raburn; Jim Ostgren; Eldon Steinbrink; Russ Cruise present. Rodale Emken was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. At 9:30 A.M., the Board went into Board of Equalization with Melodie Marvin, County Assessor and Sally Fox, County Clerk, present. Melodie went over the tax list corrections for Phelps County. Brenn moved, seconded by Ostgren, to approve the tax corrections for numbers 3627 to 3631. Roll call vote was unanimous. Emken absent. Motion carried. The Board resumed regular session as a Board of Supervisors at 9:37 A.M. Denise Smith, Administrator of the Senior Center, met with the Board on having the Senior Center purchase fuel using the Counties federal tax number. The Board agreed that it would be okay for them to use the Counties federal tax number since the County has the insurance on the vehicles. Sharon Rupe, County Treasurer and Patty Meguire, employee in the Treasurer's office met with the Board to review their State Auditors report. Sharon said all concerned issues brought up by the State Auditors have been addresses and corrected or in the process of being corrected. The meeting was adjourned at 10:35 A.M. Board of supervisors Meeting 3/18/08SUPERVISOR'S ROOM, HOLDREGE, NE8:00 A.M., March 18, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on March 18, 2008, as advertised, with Supervisors Sheryl Brenn; Dick Jurgens; Harold Raburn; Jim Ostgren; Eldon Steinbrink; Russ Cruise present. Rodale Emken was absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Brenn moved, seconded by Cruise, to approve the claims for the month of March. Roll call vote was unanimous. Motion carried. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter said he will be attending a workshop on Thursday. Marge Melory and the winning students from the spelling bee competition, met with the Board. She told the Board they had 90 participants this year in the spelling bee. The students were from grades 5th, 6th, 7th and 8th. The meeting was adjourned at 10:20 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting of 3/4/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., March 4, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on March 4, 2008, as advertised, with Supervisors Rodale Emken; Dick Jurgens; Sheryl Brenn; Harold Raburn; Jim Ostgren; Eldon Steinbrink and Russ Cruise present. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter talked about the multi-department storage building. Cruise moved, seconded by Jurgens, to authorize Tim Baxter, Highway Supt. to advertise for bids on a multi-department storage building. Roll call vote was unanimous. Motion carried. Baxter stated that the bridge located three miles north and one half mile west of Bertrand is completed and has been opened to traffic. The 742 grading project letters are being sent to the landowners this week. Robert Slater, Planning and Zoning, met with the Board and at 9:30 A.M. a public hearing was held as advertised. In attendance at this hearing was Dick Skiles. Slater went over the Skiles rezoning. At 9:45 A.M. Steinbrink closed the public hearing. Ostgren moved, seconded by Brenn, to approve a rezoning request for Dick Skiles, as recommended by the planning commission to rezone a small parcel of land from AG2 to AGR at the NE corner of NW1/4 of 20-8-17. Roll call vote was unanimous. Motion carried. The Board reviewed and discussed the State audit report. Emken moved, seconded by Brenn, to have Tim Hoeft, County Attorney, write a letter to the Sheriff and the Treasurer's office on how they are going to handle the items mentioned on the audit report. Roll call vote was unanimous. Motion carried. The meeting was adjourned at 10:55 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Supervisors meeting 2/26/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., February 26, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on February 26, 2008, as advertised, with Supervisors Rodale Emken; Dick Jurgens; Sheryl Brenn; Eldon Steinbrink and Russ Cruise present. Jim Ostgren and Harold Raburn were absent. The meeting was called to order by Chairman Steinbrink; he announced that the open meeting law would be in effect and that a copy is posted on the wall. The minutes of the previous meeting were read and approved. Cruise moved, seconded by Brenn, to approve the payroll claims in the amount of $178,810.66 for the general fund and $49,958.54 for the road fund. Roll call vote was unanimous. Ostgren and Raburn absent. Motion carried. Jurgens moved, seconded by Brenn, to approve the replacement security with TierOne Bank. Roll call vote was unanimous. Ostgren and Raburn absent. Motion carried. Russ Cruise gave a committee report on the 747 River Road. He mentioned in a 4.2 mile stretch there were 21 dead deer. He wants everyone to use extreme caution when traveling the county road. Jurgens moved, seconded by Brenn, to approve putting the 2002 Chevrolet van, from the Senior Center on the Stock Auction May 1, 2008 in Hastings. Roll call vote was unanimous. Ostgren and Raburn absent. Motion carried. The meeting was adjourned at 10:00 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting of 2/5/08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., February 5, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on February 5, 2008, as advertised, with Supervisors Jim Ostgren; Rodale Emken; Dick Jurgens; Sheryl Brenn; Harold Raburn; Eldon Steinbrink and Russ Cruise present. The meeting was called to order by Chairman Steinbrink and the minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. Baxter discussed with the Board the letter of consent for Central Nebraska Public Power & Irrigation District right of way for the federal aid project. This right of way is for BRO-7069(15)Funk NW. Jurgens moved, seconded by Ostgren, to approve the Board signing the letter of consent for Central Nebraska Public Power & Irrigation District. Roll call vote was unanimous. Motion carried. Baxter told the Board that Westside Township wants to sign a maintenance agreement with the county to maintain 2 of their roads. Emken moved, seconded by Steinbrink, to approve and sign the maintenance agreement between Phelps County and Westside Township. Roll call vote was unanimous. Motion carried. Baxter told the Board that Marvin Carlson donated the necessary right of way for the county line bridge replacement project. Melodie Marin, Assessor, met with the Board with the permissive exemptions. Raburn moved, seconded by Cruise, to approve and accept the 2008 permissive exemptions. Roll call vote was unanimous. Motion carried. Tim Hoeft, County Attorney, met with the Board to go over the 2006-2007 TERC'S appeal with the Bertrand Heritage Apartments. The Assessor, Melodie Marvin, had Jerry Knoche re-evaluate the property. He evaluated the property at $159,600 which Bertrand Heritage agreed with this amount. Brenn moved, seconded by Cruise, to except the total value of $159,600 for Bertrand Heritage Apartments. Roll call vote was unanimous. Motion carried. Kendall Moseley, Administrative Assistant to the County Board, met with the Board and reported what he does on a daily bases. Jurgens moved, seconded by Brenn, to approve the replacement security with TierOne Bank. Roll call vote was unanimous. Motion carried. The Board had asked Sally Fox, County Clerk, to contact 4 other counties as to what they have for holidays and floating holidays. After discussion, the County Officials decided to take December 26, 2008 as their floating holiday. The meeting was adjourned at 11:18 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk Board of Supervisors Meeting 1-22-08SUPERVISOR'S ROOM, HOLDREGE, NE9:00 A.M., January 22, 2008 NOTICE OF COUNTY BOARD PROCEEDINGS The Phelps County Board of Supervisors met in regular session on January 22, 2008, as advertised with Supervisors Jim Ostgren; Rodale Emken; Dick Jurgens; Sheryl Brenn; Harold Raburn; Eldon Steinbrink and Russ Cruise present. The meeting was called to order by Chairman Steinbrink and the minutes of the previous meeting were read and approved. Tim Baxter, Highway Supt., met with the Board with his road report. The Public Hearing for the 1 & 6 year Road Plan was opened at 9:15 a.m., as advertised, with no members of the public in attendance. Baxter went over the items. At 9:18 a.m., the Public Hearing was closed. Emken moved, seconded by Ostgren, to approve the 1 & 6 year Plan. Roll call vote was unanimous. Motion carried. Brenn moved, seconded by Ostgren, to approve the payroll claims in the amounts of $166,051.98 for the general fund, and $51,799.36 for the road fund. Roll call vote was unanimous. Motion carried. Charlie Brooks, Weed Supt., met with the Board with his Weed Control Annual Report. He would like to increase the charge of forced spraying from $75 per hour to $100 per hour. Emken would like to see the charge be more than $100 per hour. Ostgren moved, seconded by Emken, to allow the Weed Dept. to increase the forced spraying to $100 per hour for each additional hour of weed control activity plus chemical and additive cost. Roll call vote was Ostgren, yes; Jurgens, yes; Emken, no; Brenn, yes; Cruise, yes; Raburn, yes; Steinbrink, yes. Motion carried. Ostgren moved, seconded by Jurgens, to approve the Weed Superintendent's Annual Report. Roll call vote was unanimous. Motion carried. Brooks then went over the Noxious Weed and Invasive Plant Species Assistance Fund. Emken moved, seconded by Ostgren, to approve Brooks to apply and participate in this grant. Roll call vote was unanimous. Motion carried. Art Johnsen, Veteran's Service Officer, met with the Board with his quarterly report. He had listed additional calls, interviews, letters and applications that were done the previous year, during the same quarter. The meeting was adjourned at 10:15 A.M. A complete record of County Board proceedings is available for public inspection in the County Clerk's office. Sally Fox, Phelps County Clerk |